Your smartphone or tablet helps in
securing an insta-connect to social media such as Facebook, Twitter, LinkedIn,
not to mention email and banking. There is much that can be accomplished today.
The
accounting profession is undergoing its most significant technology change. Sophisticated
cloud and mobile devices have fundamentally changed user expectations and
demands by integrating technology into all aspects of an Accountant’s daily life.
Users have increasingly lofty expectations when it comes to being able to
access corporate networks, thinking they should be able to do so any time, from
any place, using any device. This connectivity will help professionals get work
done more efficiently, and enable a smooth information exchange with clients.
In the
future, most data entry and aggregation work may be automated, while lower
margin services such as tax preparation may be commoditized. This shall help
push accountants increase their client base and even move to higher-margin,
knowledge-based tasks.
On a given
morning, you may start by checking email with a smartphone and then want to
modify and email a document using a tablet. Then, on the way to work, he or she
may want to use a laptop and a coffee shop’s Wi-Fi network to access one of the
firm’s cloud services.
So, why is security such a huge concern?
The advances in technology are far
faster than the security updates needed for the sensitive data exchanged on smartphones
and tablets. With people being able to access information from anywhere, the
transmission of data through secure channels becomes very important.
The networked organizations are
under siege, continually bombarded by virtual attacks targeting sensitive
corporate information and assets. Even yahoo’s database was hacked. A wide
array of sensitive personal and professional information is available on social
media like Facebook, LinkedIn and Twitter. If people truly use them as business
tools, within an appropriate context, and at an appropriate time, then they can
certainly boost productivity.
In a
nutshell, today’s accounting professional must be cued to the latest
technological advances 24/7. He / she is
required to act and react, driven by more sophisticated and smarter clients,
any time, and from anywhere. The solution lies in gaining complete mobility,
powered by the right mobile strategy.
Accountants, being the highest level
knowledge workers, can work anytime, anywhere – this is both a blessing and a
curse. A blessing because it offers you the flexibility, while becoming a bane
when there virtually is no ‘off’ switch. Making proper use of smart devices
gives you the ability to keep up with work demands, and at the same time, allow
you to work out of office.
Mobile capabilities help
Increase
personal productivity
Increase
billable hours
Improve
communication and coordination with colleagues
Enhance
work/life balance
Improve
client satisfaction / service.
Technology acts a huge equalizer –
increasing use of handheld devices at work which seamlessly integrate with
existing email setups and applications give small business firms the same
power, access and information as any other top firm in their business.
Would you say no to having, at a
single touch, all the power and convenience of an office without actually
needing to be at the office?
In essence, smartphones at work help
in gaining a tangible increase in productivity by
Building
client relationships, and hence, client retention
Facilitating
project & people management even while out of office
Speeding
up flow of information and accelerate business processes
Any opportunity to expand the business has to be weighed against the
risks of following a particular path.
Usage risks: If
a device is lost, how do you prohibit unauthorized users from working with the
device, whether to make calls, access the network or steal personal
information?
Data risks: How do you secure sensitive
information stored in your e mails, documents, etc?
Your first priority is to protect
the data.
Data is
money. You do not want to leave yourself
open to liability due to theft of data.
Whether on the cloud or in-house, ensure sufficient data controls exist
in place.
There should be
standard backup of data and it should be accessible immediately in case of
disaster.
In case these
smart devices are lost or stolen, you should have the ability to remote wipe
them as they could contain private and confidential client information that
must be protected.
Have the
employees go in for a Screen lock on their smart devices in anticipation of a
theft or accidental device loss happening.
You can also fingerprint screen lock so that it opens only with your
fingerprint.
These mobile applications and cloud devices
are tools in your hands. As an accountant, you will be able to provide even
greater value to your clients when in a better position to understand, master,
and leverage the various devices aside from a better working knowledge of
connectivity and IT security going forward. Smartphone solutions must be
diligently evaluated as part of a firm’s mobile strategy – a key enabler in
enhancing profitability.
Use simple safety networking measures, while at the same
time making use of advanced authentication capabilities. Your business can leverage
the opportunities of mobile computing, while mitigating the risks.